Village Green Stage Working Group

Update & Proposal

Progress Summary

In June 2015 a feasibility paper was circulated to various stakeholders and made available to the general community through the Progress Association and Social Media. The paper proposed the building of a stage on the Village Green. It arose from an initiative of the Murrumbateman Village Market Committee and sponsored by the Murrumbateman Progress Association to build such a stage and was requested by the Murrumbateman Recreation Grounds Committee to detail the project including proposed size, location, cost and a prospective funding arrangement.

  1. Progress: A working group of 10 members has canvassed and discussed a range of issues namely, OH&S, Layout, Accessibility, Location etc. Funds have been raised or ‘earmarked’ to the value of $28,730 and preliminary architectural plans drawn up (see appendix 1.). Taking into consideration the Master Plan for the Grounds, drainage, electricity availability and access, a preferred layout has been defined by Yass Council planning representatives (see appendix 2.). This has yet to be conveyed to all stakeholders, including working group members, for review. This report is a culmination of this process.
  1. Major considerations:
    1. Health and Safety: The planning has taken into consideration:
      • disability and heavy equipment access (use of a protected correctly angled ramp);
      • safety rails and landscaping features where appropriate to allay injury from falls;
      • sufficient cover to protect electrical equipment (and performers) from rain or wind;
      • the type of flooring (no cracks or buckling);
      • the height of the stage (again to ally injury);
      • the accessibility of power through its potential misuse
      • drainage of water etc.
    2. Economic Capital expense will likely be met from the grants so far received. On going development and maintenance costs may be met by hire of the facility (as part of hiring the Village Green), advertising (via banners or temporary signs), further grants or fund raising events.
  • Timing The two major grants (Southernphone and NSW Government) are time limited. The first must be spent by June 2016 the second by years end. Should we lose the NSW grant we may also lose the Council grant as this is a 50/50 offer based on a Government funded grant (i.e. the NSW one). There are further time pressures the primary one being the readiness for the Field Days. Work cannot start on the stage if it will not be available to the Field Days. Planning needs to be completed for stage/booth layouts around the Village Green well in advance of the event to meet publicity requirements.
  1. Audience/performer interaction A number of matters have been raised in this regard namely:
    • Height of stage The higher the stage the greater the “reach’ or visibility over a distance however too high and the audience needs to sit well back and we lose ‘contact’ with the audience. Low stages are good for small audiences and great for interaction but sound can be deadened and performers hard to see through a crowd. We believe that a height of some 600mm to 800mm is optimal;
    • Size of stage The current Field Days stage is approximately 5mx5m. Whilst fine for small groups of musicians and dancers it constrains the type of acts that can be performed. Too large a stage will however dominate the area and may not be an effective use of ground space. The general feel is that a stage of slightly more depth but much wider would suit many and varied acts;
    • Angle of audio signal There is an arc of some 120o whereby balanced sound is optimally spread across an audience. Should the stage be located to the South or North (i.e. giving a cross Green effect) this would limit the sound quality to a smaller audience than would be the case of an East/West aspect (the Green being longer this way);
    • Shade/sunlight This has proved to be a debatable issue. Positioning the stage to the East means late sun in the eyes of performers but good for the audience, To the West the reverse, likewise North and South. This all of course depends on the time of day and the season and to some effect the type of event;
    • Type of Floor Various options for out door floors are available but generally limited by maintenance factors. There has been some discussion regarding a ‘sprung’ floor e.g. wood or artificial material for dancing purposes however the consensus is that a more durable concrete base whilst possibly dearer would be more practical from a long term maintenance view. There are special ‘mats’ or false floors which can be used for dancing events and the working group believes this combined with a concrete base would be the best solution..
  1. General Location Three main areas to locate the stage have been in the public domain and discussed by different stakeholders. The main groups involved have been the working group, the Market Committee and Council via the Recreation Grounds Committee and Planning representatives. The three areas are:
  • East and to the North of the Food Shed;
  • West;
  • South either on the Village Green or over the yet to be decommissioned septic outlet.

Note: North has always been ruled out as this would interfere with the tree line, shaded areas for market stalls and negatively impact and reduce the space on the Green itself.

Council representatives (Planning Manager Tony Stevens) and his deputy Peter Harvey recently viewed the site and explained the need to take into consideration Master Planning matters currently in hand. These will likely effect a different use for the South option (possibly building a new Recreation Hall & Grounds Facilities and could well interfere with accessibility on the West for the likes of the Fire Brigade, Pony Club etc. The North East option whilst meeting Councils general criteria for the Master Plan would interfere with the space currently available in that location and would make ineffective use of the space available. At this point a fourth option emerged namely to the East but on the South side of the Food Shed. Whilst this option is yet to be discussed by the stakeholders it has significant merit.

  • Positioning, Landscaping and Aesthetics These have yet to be discussed in detail, however it can be noted that:
    1. Should the stage be built next to the Food Shed it should be on an angle to that shed of approximately say 30o in order to ‘soften’ the effect and also for better audience participation, viewing and listening;
    2. The colour and general ‘feel’ of the roof and walls should match or complement the Food Shed;
    3. Matters of electricity availability and stormwater drainage have yet to be addressed;
    4. In originally considering the West location it was felt that there should be no fixed walls which would inhibit the views of the grounds. This adds issues (temporary walls, safety rails etc) which do not apply to a South East solution in which fixed walls may actually enhance appearance and soundness of the structure;
    5. Building an earth bank around the front and sides of the stage will provide a more pleasing aspect (e.g. grass or low lying shrubs) and also a safety measure should performers fall from the stage. This in turn will reduce the need for the original idea of a surround ‘step’ and therefore significantly reduce cost and time to build factors.
  • Summary Addressing the main issues:
    1. Location There is very strong argument to support the South East option:
      1. It poses no issue in terms of the Master Planning currently underway;
      2. Electricity is available via the Shed outlet;
  • Drainage would be linked to the current Shed tanks (which could be supplemented further);
  1. It will have little or no impact on the sprinkler system;
  2. It gives a full field view of the Village Green;
  3. For most of the day the sun will be behind the audience (most preferred aspect);
  1. Size and Construction of Stage A stage of:
    1. Width 12M and Depth 6M will fit adequately within the area available to the South and East of the Food Shed;
    2. A height of 600mm will allow for a shorter side ramp rather than a longer back ramp (given the ascending angle required) whilst addressing the needs for good audience interaction, safety concerns and cost factors;
  • A roof which not only covers the stage but extends beyond the front will allow for extra shade and rain protection of the performers;
  1. Fixed side and back walls can now be built and be made to add to the aesthetics as well as providing better weather protection
  • Recommendation That the working group through consultation with the main stakeholders seek endorsement for the proposed location and general plan of the stage covered in this document.

Further that a detailed plan be drawn up by a structural engineer in order to progress this with Council.

Such action to be completed by the end of March at the latest.

Documents

  1. MPA Stage Update & Proposal Report 2016
  2. Murrumbateman Stage Concept Drawing

Last Updated 14/03/2017

 

 

 

 

 

 

 

 

 

 

 

 

9 March 2016

 

Progress Summary

 

In June 2015 a feasibility paper was circulated to various stakeholders and made available to the general community through the Progress Association and Social Media. The paper proposed the building of a stage on the Village Green. It arose from an initiative of the Murrumbateman Village Market Committee and sponsored by the Murrumbateman Progress Association to build such a stage and was requested by the Murrumbateman Recreation Grounds Committee to detail the project including proposed size, location, cost and a prospective funding arrangement.

  1. Progress: A working group of 10 members has canvassed and discussed a range of issues namely, OH&S, Layout, Accessibility, Location etc. Funds have been raised or ‘earmarked’ to the value of $28,730 and preliminary architectural plans drawn up (see appendix 1.). Taking into consideration the Master Plan for the Grounds, drainage, electricity availability and access, a preferred layout has been defined by Yass Council planning representatives (see appendix 2.). This has yet to be conveyed to all stakeholders, including working group members, for review. This report is a culmination of this process.

 

  1. Major considerations:
    1. Health and Safety: The planning has taken into consideration:
      • disability and heavy equipment access (use of a protected correctly angled ramp);
      • safety rails and landscaping features where appropriate to allay injury from falls;
      • sufficient cover to protect electrical equipment (and performers) from rain or wind;
      • the type of flooring (no cracks or buckling);
      • the height of the stage (again to ally injury);
      • the accessibility of power through its potential misuse
      • drainage of water etc.
    2. Economic Capital expense will likely be met from the grants so far received. On going development and maintenance costs may be met by hire of the facility (as part of hiring the Village Green), advertising (via banners or temporary signs), further grants or fund raising events.
  • Timing The two major grants (Southernphone and NSW Government) are time limited. The first must be spent by June 2016 the second by years end. Should we lose the NSW grant we may also lose the Council grant as this is a 50/50 offer based on a Government funded grant (i.e. the NSW one). There are further time pressures the primary one being the readiness for the Field Days. Work cannot start on the stage if it will not be available to the Field Days. Planning needs to be completed for stage/booth layouts around the Village Green well in advance of the event to meet publicity requirements.
  1. Audience/performer interaction A number of matters have been raised in this regard namely:
    • Height of stage The higher the stage the greater the “reach’ or visibility over a distance however too high and the audience needs to sit well back and we lose ‘contact’ with the audience. Low stages are good for small audiences and great for interaction but sound can be deadened and performers hard to see through a crowd. We believe that a height of some 600mm to 800mm is optimal;
    • Size of stage The current Field Days stage is approximately 5mx5m. Whilst fine for small groups of musicians and dancers it constrains the type of acts that can be performed. Too large a stage will however dominate the area and may not be an effective use of ground space. The general feel is that a stage of slightly more depth but much wider would suit many and varied acts;
    • Angle of audio signal There is an arc of some 120o whereby balanced sound is optimally spread across an audience. Should the stage be located to the South or North (i.e. giving a cross Green effect) this would limit the sound quality to a smaller audience than would be the case of an East/West aspect (the Green being longer this way);
    • Shade/sunlight This has proved to be a debatable issue. Positioning the stage to the East means late sun in the eyes of performers but good for the audience, To the West the reverse, likewise North and South. This all of course depends on the time of day and the season and to some effect the type of event;
    • Type of Floor Various options for out door floors are available but generally limited by maintenance factors. There has been some discussion regarding a ‘sprung’ floor e.g. wood or artificial material for dancing purposes however the consensus is that a more durable concrete base whilst possibly dearer would be more practical from a long term maintenance view. There are special ‘mats’ or false floors which can be used for dancing events and the working group believes this combined with a concrete base would be the best solution..
  1. General Location Three main areas to locate the stage have been in the public domain and discussed by different stakeholders. The main groups involved have been the working group, the Market Committee and Council via the Recreation Grounds Committee and Planning representatives. The three areas are:
  • East and to the North of the Food Shed;
  • West;
  • South either on the Village Green or over the yet to be decommissioned septic outlet.

Note: North has always been ruled out as this would interfere with the tree line, shaded areas for market stalls and negatively impact and reduce the space on the Green itself.

 

Council representatives (Planning Manager Tony Stevens) and his deputy Peter Harvey recently viewed the site and explained the need to take into consideration Master Planning matters currently in hand. These will likely effect a different use for the South option (possibly building a new Recreation Hall & Grounds Facilities and could well interfere with accessibility on the West for the likes of the Fire Brigade, Pony Club etc. The North East option whilst meeting Councils general criteria for the Master Plan would interfere with the space currently available in that location and would make ineffective use of the space available. At this point a fourth option emerged namely to the East but on the South side of the Food Shed. Whilst this option is yet to be discussed by the stakeholders it has significant merit.

 

  • Positioning, Landscaping and Aesthetics These have yet to be discussed in detail, however it can be noted that:
    1. Should the stage be built next to the Food Shed it should be on an angle to that shed of approximately say 30o in order to ‘soften’ the effect and also for better audience participation, viewing and listening;
    2. The colour and general ‘feel’ of the roof and walls should match or complement the Food Shed;
    3. Matters of electricity availability and stormwater drainage have yet to be addressed;
    4. In originally considering the West location it was felt that there should be no fixed walls which would inhibit the views of the grounds. This adds issues (temporary walls, safety rails etc) which do not apply to a South East solution in which fixed walls may actually enhance appearance and soundness of the structure;
    5. Building an earth bank around the front and sides of the stage will provide a more pleasing aspect (e.g. grass or low lying shrubs) and also a safety measure should performers fall from the stage. This in turn will reduce the need for the original idea of a surround ‘step’ and therefore significantly reduce cost and time to build factors.

 

  • Summary Addressing the main issues:
    1. Location There is very strong argument to support the South East option:
      1. It poses no issue in terms of the Master Planning currently underway;
      2. Electricity is available via the Shed outlet;
  • Drainage would be linked to the current Shed tanks (which could be supplemented further);
  1. It will have little or no impact on the sprinkler system;
  2. It gives a full field view of the Village Green;
  3. For most of the day the sun will be behind the audience (most preferred aspect);
  1. Size and Construction of Stage A stage of:
    1. Width 12M and Depth 6M will fit adequately within the area available to the South and East of the Food Shed;
    2. A height of 600mm will allow for a shorter side ramp rather than a longer back ramp (given the ascending angle required) whilst addressing the needs for good audience interaction, safety concerns and cost factors;
  • A roof which not only covers the stage but extends beyond the front will allow for extra shade and rain protection of the performers;
  1. Fixed side and back walls can now be built and be made to add to the aesthetics as well as providing better weather protection

 

  • Recommendation That the working group through consultation with the main stakeholders seek endorsement for the proposed location and general plan of the stage covered in this document.

 

Further that a detailed plan be drawn up by a structural engineer in order to progress this with Council.

 

Such action to be completed by the end of March at the latest.